PlanProject Management is an independent practice helping mid-sized operations in Gauteng and the Western Cape move from scattered task lists to delivery that holds up under scrutiny. We handle project charters, milestone planning, RAID log maintenance, resource levelling, and weekly reporting your steering committee will actually read.
Typical engagements include ERP rollouts, office fit-outs, marketing campaign launches, and internal process automation. We work inside the tools you already use, and we keep documentation lean enough that people update it.
A snapshot of the coordination rhythm we bring to an engagement, so sponsors stay informed and teams stay unblocked.
Monday: Milestone check-in
Review what moved last week and what is at risk before it becomes a problem.
Wednesday: RAID log update
Assign owners to new risks and issues, and confirm mitigations are actually moving.
Friday: Steering committee pack
A concise report that highlights decisions needed, not just activity completed.
Want to see how this applies to your context? Read about setting up a PMO that sticks or keeping RAID logs alive.
Most teams don't need a heavyweight PMO. They need someone who keeps the plan honest, surfaces problems early, and makes sure the steering committee hears about them before they become crises. Here is the work we take on.
A one-page charter that names the sponsor, states the scope boundary, and lists what is explicitly out of scope. No ambiguity about who approves changes or what happens when the timeline slips.
We break the work into milestones that mean something to your business, not just to the project file. Each one has an owner, a deliverable, and a date the team actually believes in.
Risks, assumptions, issues, and dependencies tracked in a way people update. We review it weekly, assign owners, and make sure items don't sit there for months without a decision.
When two initiatives need the same person in the same week, we spot it early. We adjust the plan, talk to the people involved, and show the trade-offs to sponsors before they become surprises.
Steering committees don't need a 40-slide deck. They need a clear status, what changed, what's blocked, and what decision is required. We write reports that respect their time.
We don't force a new platform on your team. If you run on Excel, Google Sheets, or a tool like Asana, we adapt to that and keep the documentation lean enough that people actually maintain it.
Typical engagements: ERP rollouts, office fit-outs, marketing campaign launches, internal process automation.
See how engagements are structuredStraight answers about what a project coordinator actually does, how we fit into your existing setup, and what to expect when we start.
No. We work inside whatever you already use, whether that is Microsoft Project, Smartsheet, Jira, or a well-maintained spreadsheet. The point is to make your current tooling more structured, not to add another platform your team has to learn and maintain.
We start by mapping your current delivery gaps and identifying who needs what information and when. From there we set up the core artefacts: a project charter, a realistic milestone plan, and a RAID log with clear owners. You get a weekly report that summarises progress, risks, and decisions needed, so your steering committee can act rather than just review.
As little as possible. We keep documentation lean and practical, so people actually update it. If a template or log is not earning its keep, we cut it. The goal is a lightweight structure that supports delivery, not a filing system that slows everyone down.
Most of our work falls into ERP rollouts, office fit-outs, marketing campaign launches, and internal process automation. These projects usually have multiple stakeholders and tight deadlines, which is where a dedicated coordinator who keeps sponsors informed and teams unblocked makes the biggest difference.
We do resource levelling at the planning stage and revisit it as the project moves. When two pieces of work compete for the same person, we surface the trade-off early and give you options with clear implications, so the decision is made with full context rather than discovered late.
A PMO setup is about putting the right governance in place: charters, reporting rhythms, RAID processes, and clear roles. Ongoing coordination is the day-to-day execution of that structure, keeping schedules current, chasing actions, and preparing steering committee packs. We can do either or both, depending on where your team needs the most support.
Still unsure whether this fits your situation? Read more about how we support teams during an engagement or reach out directly with your specific context.